PA & Office Manager

Job location
London
Job type
Permanent - Full-Time
Salary
up to £40k
Reference
9403
Job description

PA & Office Manager Job Description

Job Description

The role is a combination of Office Management, Group PA and Receptionist for a financial services firm consisting of 7-15 professionals based in London. This is a great opportunity for a hands-on PA & Office Manager who will ensure the smooth running of the office whilst also supporting the Partners.

The successful PA & Office Manager will be expected to fulfil a range of responsibilities. These are varied and include, but are not limited to:

Office Management

  • Maintaining all office supplies and managing suppliers and contractors
  • Liaising with service providers to ensure an enjoyable and smooth working environment
  • Human Resources - tracking of staff holiday/sickness records
  • Meeting and greeting visitors
  • Covering reception
  • Ensuring the boardroom is kept neat and tidy
  • Incoming / outgoing post
  • Arranging meetings/lunches/dinners, organising room bookings, catering, room set-ups, videoconferencing etc
  • Organise events such team away days, Christmas parties and dinners with key stakeholders e.g. Client events etc.
  • Co-ordination of events, both internal and external, including seminars, conferences, dinners, networking evenings and corporate hospitality.
  • Onboarding new joiners (jobs, login access, laptop order, emergency contact sheet)

Group PA & Receptionist

  • Proactive assistance in managing Partner diaries
  • Meeting preparation
  • Team travel arrangements across multiple time zones
  • Maintain contact lists - Who's Who & Outlook Distribution lists
  • Submit and reconcile expense reports
  • Preparation for meetings, taking minutes and pursuing action points that arise
  • Assist in the preparation of regularly scheduled reports

Qualifications

  • Previous PA & Office Manager experience, preferably within a large and complex financial services or similar organisation
  • Be Proactive with a can-do attitude, discretion, and tactfulness
  • Strong interpersonal skills and detail oriented
  • Significant computer literacy - Intermediate/Advanced MS Office skills - particularly Outlook, Word, PowerPoint and Excel
  • Motivated & self-starter with a passion for development
  • Calm approach

Education

  • Bachelor's/University degree or equivalent experience

RMS Recruitment is a boutique recruitment agency in London who recruit for all administrative roles from reception right through to Chief of Staff + Private PA. Please do not hesitate to apply.

Date Posted: 28/01/2020