"Living in Kent and wanting to work in London is very difficult in terms of knowing where to look for the right job. So having RMS do all the hard work for me and narrow down the millions of jobs to just a few, is heaven!

Placed candidate

PA

Job location
London
Job type
Permanent - Full-Time
Salary
up to £35k
Reference
9205
Job description

A Property Development company based in central London is looking for a PA to support the Managing Director. This is a very established company working with both commercial and residential developments.

The client needs an experienced PA who can hit the ground running and is used to working at a fast pace.

They are looking for a PA to start as soon as possible, on a temp to perm basis, so are only considering candidates who are immediately available or have a maximum 1 week notice.

The working hours are 9am - 6pm but you must have flexibility to work late if needed. The role is paying up to £35,000 depending on experience.

Specific responsibilities:

  • Diary management for the MD (electronically, using Microsoft Outlook), including arranging all appointments and managing a bring-forward system.
  • Arranging travel, obtaining all relevant paperwork for trips and providing itineraries.
  • Organising meetings and appointments, booking venues, and making any other arrangements as necessary.
  • Organising client hospitality and events including the Company Christmas Party.
  • Assisting with Training program for all staff.
  • Answering all telephone calls for the MD, logging all calls and dealing with general telephone enquiries appropriately (these may be confidential and sometimes urgent).
  • Organising conference calls.
  • Maintaining an efficient filing and record keeping system ensuring that items are readily accessible.
  • Inputting data and updating spreadsheets and databases.
  • Assisting the MD as required.
  • Assisting in certain project / research work that may be required from time to time.
  • Attending meetings and taking minutes if required.
  • Writing letters & emails from dictation.
  • Sorting and prioritising incoming post and mail. Where appropriate responding to incoming mail.
  • Word processing of letters, memos, agendas, minutes and reports, scanning documents, sending faxes and using the photocopier.

The succesful PA candidate will have the following skills:

  • Ability to multi task and prioritise.
  • Calmness.
  • High level of attention to detail.
  • Able to listen and follow instructions.
  • Robust personality.
  • Well-spoken and well presented.
  • Excellent grammar, IT and letter writing skills.
  • Fast typing speed with accurate spelling (70 WPM minimum)
  • Confident telephone manner.
  • Energy and enthusiasm.


Please do not hesitate to apply if you have demonstrable PA experience supporting at senior level and fit the requirements above.

RMS Recruitment is a PA and secretarial agency based in Mayfair with over 18 years recruiting for both corporate and creative industries.

Date Posted: 29/10/2019