"I have found that RMS is certainly more sincere, consistent, responsive and dependable than other firms. All this as well as the individual consultants being understanding, friendly and enthusiastic.

PA, (Banking Search)

PA & Office Manager

Job location
Job type
Permanent - Full-Time
up to £28k
Job description

PA required to join an extremely interesting arts and brands consultancy. This is a brilliant opportunity for a bright, degree educated candidate, with minimum three years office experience to join a warm hearted, small and successful business. Salary: up to £28k DOE.

Key Accountabilities
Direct Support:
· Comprehensive diary management including client meetings
· Drafting correspondence as required
· Managing all business and personal travel (domestic and international), producing comprehensive itineraries
· Supporting MD in personal appointments, travel, administration, philanthropic commitments and projects
· Supporting business development processes, including researching target clients
· Supporting the Account Managers/Directors in the delivery and measurement of client strategies and events, working with third party partners where necessary in the UK and abroad

Human Resources:
· Managing payroll
· Work with Account Executive on recruitment processes
· Office induction for new employees - training them on all office systems
· Managing holiday schedule and filing all HR related documents
· Managing interns and freelance staff

· Research: both business development and client related research
· Assisting in facilitation of internal business development events
· Finance: filing credit card / petty cash receipts for quarterly VAT submission and client invoices; inputting data on Sage; managing all client expenses; ensuring timely payment to suppliers; managing monthly payroll and tax payments
· Managing service providers to the office
· Liaison with landlord on office issues
· Managing upkeep of the office

· Managing contacts database: updating as required
· Maintaining IT / phone / alarm systems through liaison with suppliers

Required Background and Experience
· Qualified with a strong track record in office administration, executive support and financial management
· Strong interest in marketing, brand and communications, with a good understanding of both the corporate and cultural world
· First rate communicator and able to engage confidently with clients and artists
· Passion for and knowledge of the arts is essential
· Exposure to issues relating to arts funding, consumer goods, luxury brands, financial services and retail is desirable

Personal Skills and Characteristics
· A self-starter with a hands on approach and the ability to hit the ground running
· Presentable and always professional
· Outstanding written and oral communication skills and able to engage confidently with clients and artists
· Strong numeracy skills are essential, ideally with experience of using SAGE
· Adaptable, able to multi task, think on your feet and show initiative
· Eager to be challenged by goals and benchmarks
· Ability to maintain the utmost sensitivity and discretion when working with clients and artists
· Comfortable working as part of a small company in a fast paced, entrepreneurial environment
· Warm, fun and charismatic personality with a strong team spirit

If you have a passion for the arts, and can demonstrate the skillset and characteristics outlined above we would love to hear from you! Please submit your CV today.

Date Posted: 19/09/2019