I had been looking for a new job for many months and been to lots of interviews, often making it to the final two people. It was only when I went to RMS that they took time to listen to what I could do, what I wanted to do, and matched me perfectly with a vacancy. One interview. One offer. 

Jules, PA in London Private School

Executive Assistant

Job location
Job type
Permanent - Full-Time
up to £65k
Job description

Executive Assistant Job Description

Main Function & Scope

The Executive Assistant provides comprehensive and proactive executive secretarial and administrative support to primarily the Founder & Chief Investment Officer, Investment Director and Senior Fund Manager and other members of the Executive Committee.

Key Responsibilities

  • Interacts with clients, investors, colleagues, associates and any other person interacting with the executives;
  • Works collaboratively with the Directors on outside business interests;
  • Filters and redirects calls and takes messages;
  • Monitors emails and prepares correspondence;
  • Manages diaries, schedules internal and external meetings co-ordinating necessary documents, facilities and catering and/or refreshment;
  • Manages complex international and domestic travel arrangements, including rail, flight and taxi bookings, and prepares visa requirements and detailed itineraries;
  • Manages the Directors subscriptions;
  • Prepares expense forms and complete gifts and entertainment forms;
  • Creates and maintains filing systems;
  • Assists with personal/non-business administration;
  • Maintains filing system and electronic records;
  • Runs errands and undertakes any other ad hoc responsibilities, as required

Relevant Knowledge and Experience

  • A minimum of five years of experience as a personal/executive assistant
  • Educated to A Level of equivalent
  • A degree or secretarial qualification is advantageous
  • Understands the daily functions of an office
  • Used to and comfortable communicating with people at all levels
  • Longevity within your roles

Skills and Competencies

  • Strong written and verbal communication skills
  • Planning and organising
  • Self-confidence
  • Detail orientation
  • Teamwork and co-operation
  • Tact and discretion
  • Initiative
  • Positive outlook
  • Resilience
  • Knowledge sharing
  • Microsoft Office Package
  • Discretion

RMS Recruitment is a boutique recruitment firm in London who specialise in EA & Secretarial. Please apply!

Date Posted: 11/09/2019