I found temping for RMS a real pleasure. Not ony did they keep me constantly in assignments the staff were genuinely helpful and a joy to work with.

Senior Temp PA

Receptionist

Job location
London
Job type
Permanent - Full-Time
Salary
up to £25k
Reference
9125
Job description

Receptionist

This well-established property company requires a well presented, efficient, hardworking receptionist and support person with a professional manner.

The role is temp to perm.

It is a fast paced environment, which means that the candidate must be able to think on their feet and cope under pressure.

We are looking for a hard-working, personable, switched on ireceptionis to carry out front of house duties, provide secretarial, clerical and administrative support to ensure the efficient running of the company.

Hours 9am - 6pm

Salary up to £25,000 + Pension + 20 days holiday

Location West End

Receptionist Duties

  • To represent the company at all times, performing front of house duties, such as meeting and greeting guests and dealing with any enquiries.
  • Offering guests refreshments when they arrive and showing them into the Boardroom.
  • Open all incoming mail, date stamp and scan it daily, distributing to the relevant persons.
  • Answer all incoming calls and direct them accordingly, taking telephone messages when needed (logging time, person, company and message).
  • Screen all calls to ensure that sales calls are identified and avoided.
  • Deal with general telephone enquiries appropriately (these may be confidential and sometimes urgent). To ensure that all telephone, email and personal enquiries / callers are responded to promptly and courteously and that messages are recorded and passed on with minimum delay.
  • Respond to any incoming emails, where appropriate.
  • Book meetings.
  • Word processing of letters, scanning documents, sending faxes and using the photocopier.
  • Organise couriers when required.
  • Ad hoc errands and administration as and when required.
  • Set up the Boardroom for meetings and clear away afterwards.
  • Collect any outgoing mail at the end of the day, which will then need franking and posting.
  • Printing and organising of meeting documents.
  • Organise/maintain current and archived files.
  • Research property locations online.
  • Print out maps and mark boundaries.

Receptionist Requirements:

  • Polite, courteous and well spoken. Must uphold a professional image at all times.
  • 6 months to a year#s experience in a client-facing role
  • Well organised with an ability to multitask and prioritise own workload.
  • Calm manner with the ability to listen and follow instructions.
  • Excellent grammar, IT and fast typing skills, 55wpm minimum.
  • Excellent written and spoken communication skills.
  • High level of attention to detail.
  • Ability to work efficiently under pressure.
  • Able to think on their feet.
  • Excellent interpersonal skills.
  • Able to work as a team but also use own initiative.
  • Confident telephone manner.
  • Able to take instructions and follow through to deliver.
  • Quick learner.

Desirable Receptionist Requirements:

  • Some experience in a property company/property environment.
  • Experience in Qube or other property software.

If you think you are suitable for this Receptionist job, please do not hesitate to apply!

RMS is a well-established recruitment agency based in London and specialising in administrative/secretarial roles. We have almost 20 years' experience recruiting for both creative and corporate industries and would love to help with your search!

Date Posted: 25/09/2019