"I feel very lucky to be a candidate of RMS. Returning back to the UK is never easy after years of working overseas. The Consultants at RMS have given me so much hope and plenty of work opportunities in the country.

Candidate returning from overseas

Receptionist

Job location
London
Job type
Permanent - Full-Time
Salary
up to £25k
Reference
9125
Job description

Receptionist

This well-established property company requires a well presented, efficient, hardworking receptionist and support person with a professional manner.

The role is temp to perm.

It is a fast paced environment, which means that the candidate must be able to think on their feet and cope under pressure.

We are looking for a hard-working, personable, switched on ireceptionis to carry out front of house duties, provide secretarial, clerical and administrative support to ensure the efficient running of the company.

Hours 9am - 6pm

Salary up to £25,000 + Pension + 20 days holiday

Location West End

Receptionist Duties

  • To represent the company at all times, performing front of house duties, such as meeting and greeting guests and dealing with any enquiries.
  • Offering guests refreshments when they arrive and showing them into the Boardroom.
  • Open all incoming mail, date stamp and scan it daily, distributing to the relevant persons.
  • Answer all incoming calls and direct them accordingly, taking telephone messages when needed (logging time, person, company and message).
  • Screen all calls to ensure that sales calls are identified and avoided.
  • Deal with general telephone enquiries appropriately (these may be confidential and sometimes urgent). To ensure that all telephone, email and personal enquiries / callers are responded to promptly and courteously and that messages are recorded and passed on with minimum delay.
  • Respond to any incoming emails, where appropriate.
  • Book meetings.
  • Word processing of letters, scanning documents, sending faxes and using the photocopier.
  • Organise couriers when required.
  • Ad hoc errands and administration as and when required.
  • Set up the Boardroom for meetings and clear away afterwards.
  • Collect any outgoing mail at the end of the day, which will then need franking and posting.
  • Printing and organising of meeting documents.
  • Organise/maintain current and archived files.
  • Research property locations online.
  • Print out maps and mark boundaries.

Receptionist Requirements:

  • Polite, courteous and well spoken. Must uphold a professional image at all times.
  • 6 months to a year#s experience in a client-facing role
  • Well organised with an ability to multitask and prioritise own workload.
  • Calm manner with the ability to listen and follow instructions.
  • Excellent grammar, IT and fast typing skills, 55wpm minimum.
  • Excellent written and spoken communication skills.
  • High level of attention to detail.
  • Ability to work efficiently under pressure.
  • Able to think on their feet.
  • Excellent interpersonal skills.
  • Able to work as a team but also use own initiative.
  • Confident telephone manner.
  • Able to take instructions and follow through to deliver.
  • Quick learner.

Desirable Receptionist Requirements:

  • Some experience in a property company/property environment.
  • Experience in Qube or other property software.

If you think you are suitable for this Receptionist job, please do not hesitate to apply!

RMS is a well-established recruitment agency based in London and specialising in administrative/secretarial roles. We have almost 20 years' experience recruiting for both creative and corporate industries and would love to help with your search!

Date Posted: 25/09/2019