Receptionist

Job location
London
Job type
Permanent - Full-Time
Salary
up to £33k
Reference
862912
Job description

We have a fantastic Receptionist opening for an experienced career Receptionist with one of our top Mayfair Private Equity clients. Perfect for someone who enjoys meeting and greeting visitors and meeting room management with some admin work - £33K+ attractive benefits!

The purpose

To ensure that a smooth and seamless front of house operation is provided for colleagues and visitors alike. The successful candidate will be, proactive, hands on and able to demonstrate exceptional planning and organisational skills, remaining calm under pressure and able to work flexibly when required. As a key representative, the candidate will be enthusiastic, adaptable and committed to building relationships both internally and with external clients.

This role will be on a shift basis, so you will need to be flexible; shifts are 8.30am to 5.30pm or 9.30am to 6.30pm to be agreed within the team.

Reports to:

Office Manager

Key Accountabilities:

  • Managing the switchboard and acting as the main point of contact for all incoming calls
  • Receiving and relaying telephone messages
  • Providing a warm, friendly greeting to all visitors
  • Managing the daily meeting room calendar, liaising with staff to arrange meetings
  • Setting up/clearing meeting rooms ensuring that the space is clean and tidy at all times
  • Ordering lunches, serving drinks and arranging and setting out lunches for guests
  • Replenish and clean branded water bottles
  • Ordering office supplies and ensuring that stocks are replenished as necessary and kitchens orderly
  • Frequent binding and general administration
  • Sorting and distributing post daily including special / next day delivery, franking external post and ordering couriers
  • Making hotel and travel bookings
  • Setting up conference calls
  • Collating meeting room spreadsheet weekly
  • Facilities administration (building maintenance support)
  • Assisting Team Assistants with relevant tasks
  • Other ad hoc duties as requested from time to time

Knowledge and Experience:

  • Strong experience of working in a receptionist role
  • 1 years' experience in corporate/financial industry is preferred

Skills:

  • Hardworking and organised
  • Excellent telephone manner, well presented and polite
  • Reliable and robust
  • Proactive and hands-on
  • A team player
  • Flexible and adaptable
  • Self-driven and motivated
  • Problem solving and decision making
  • Ability to work in a fast paced and challenging environment
  • Good knowledge of Word, Excel, PowerPoint and Outlook
  • Ability to prioritise and have attention to detail
  • Ability to communicate at all levels of the organisation