Job location
Job type
Permanent - Part-Time
up to £25k
Job description

This small Consultancy firm is looking for a new Bookkeeper & Office Coordinator to join their high-energy and dedicated team. Farringdon 4 days £25K

You will be working directly with their accounts divisions to manage incoming invoices, as well as liaising with IT providers and other office provisions.

You will play a vital role ensuring company cash flow is maintained. Your role will involve managing relationships with client accounts teams to ensure timely payment for services. You will also manage outgoing payments to suppliers and contractors. To manage this process, you will need to be detailed-orientated and possess effective interpersonal skills.

As Office Coordinator, you will be responsible for overseeing the day-to-day running of the office. You will work directly with Programme Delivery teams to ensure they have all the materials they require for their Programmes, and manage fulfilment company and suppliers. You will need effective project management skills to ensure all these moving parts connect and that you anticipate potential setbacks.

They have a supportive and collaborative culture, and are looking for someone to bring their own dynamism to the team. They want someone who will develop themselves and the business.


  • Project manage multiple responsibilities that belong to the two roles
  • Use effective and personable communication skills to oversee the office's maintenance and broad range of ad hoc responsibilities that come with working in a small firm
  • Liaising with contractors, client stakeholders and suppliers
  • Have the autonomy to manage your own time and apply your initiative in novel scenarios
  • Balance anticipating issues that may arise with contractors alongside the detail orientated approach to account management
  • Liaise with Accountant to process supplier and contractor invoices
  • Generate invoices for services using Quickbooks and ensure their timely payment
  • Develop productive, strong and trusted relationships with client Accounts teams to ensure they meet payment terms
  • Deal with clients' international Accounts teams and navigate their often complex accounts processes
  • Proofing Non-disclosure and Contractor Agreements with clients
  • Liaise with Director and Accountant over budget, tracking actuals versus accruals, and VAT returns
  • Maintain office provisions, including liaising
  • Use fulfilment database as means of scheduling stock delivery, managing stock levels and tracking expenses for materials
  • Field Copyright and Trademark queries, and understanding when appropriate to escalate to a dispute


  • Has a minimum of 1-year experience in Bookkeeping and demonstrates excellent project management skills
  • Has completed an accountancy or finance course, and is qualified to use Quickbooks or similar system experience (essential)
  • Has the resilience and presence to push back when approaching challenging conversations with clients
  • Possesses excellent communication skills, strong interpersonal skills and diplomatic approach
  • Has the ability to think on their feet and make informed judgements - particularly when finding the best solution in challenging supplier-contractor relationships
  • Is adept at grasping new information and navigating often technical jargon when managing relationships with suppliers
  • Is a team player and foresee when colleagues are in overload and support them with their tasks
  • Understands the context of their tasks and is able to judge when colleagues need to be informed of changes that would impact them
  • Is extremely organised and detail-orientated, and is able to inspire this focus in others
  • Is innovative with an eye for improving existing processes
  • Is adaptable and open-minded
  • Focuses on the 'big picture' and how your individual tasks contribute to priorities and roles of the rest of the team
  • Thrives when challenged by setbacks, and responds quickly and pragmatically when others may become flustered