Team Assistant

Job location
London
Job type
Permanent - Full-Time
Salary
up to £36k
Reference
8294
Job description

One of the world's largest Alternative Investment Managers based in Mayfair is looking for a Team Assistant to support a team of 12 Credit investment professionals from Associate through to Managing Director level.

Hours: 8.30am - 6.00pm

Start date: May 2018

Duties and Responsibilities:

  • Extensive diary management with ever changing, busy schedules.
  • Arranging international travel including flights, hotels, trains and cars
  • Answer telephones for the team and manage calls appropriately
  • Book conference rooms for professionals, work with Reception and Corporate Services staff to prepare meeting rooms and ensure they are ready with any catering requirements fulfilled.
  • Set up conference calls, and work with IT Department to set up video conferences.
  • Book restaurants for external breakfast, lunch and dinner meetings.
  • Allocate expenses for professionals; process American Express and Out of Pocket expenses using PeopleSoft System (moving to Concur later in 2018)
  • Keep track of invoices using Excel.
  • Book couriers as necessary.
  • Keep desk area and professional's offices clean and free of clutter.
  • Printing and binding of documents as required, particularly Excel documents that require formatting
  • Works in cooperation with other Assistants to cover phones and provide full administrative cover when another assistant is absent.
  • Perform other administrative related duties as required and assigned.

QUALIFICATIONS/SKILLS & KNOWLEDGE REQUIREMENTS

  • Degree educated or equivalent.
  • Exceptional work ethic, with strong values and principles
  • Self-motivated and able to work under pressure and meet tight deadlines
  • At least 5 years' experience in a similar environment
  • Experience with Windows 10/Office 2016 is advantageous as we will be transitioning later this year
  • A good level of Excel and PowerPoint knowledge is advantageous for formatting spreadsheets, updating data and also editing PowerPoint slides
  • Excellent analytical ability is required in order to find solutions to various administrative problems, and prioritize work.
  • Must have high level of interpersonal skills to handle sensitive and confidential situations.
  • Position continually requires demonstrated poise, tact and diplomacy.
  • Team oriented and collaborative attitude is a must.

RMS concentrates on matching the chemistry between people. To do this you need to know your candidates and your clients on a different level.