Team Assistant

Job location
London
Job type
Permanent - Full-Time
Salary
up to £36k
Reference
8293
Job description

One of the world's largest Alternative Investment Managers based in Mayfair is looking for a Team Assistant to provide support to the Office Manager and the rest of the Corporate Services team as required. The successful candidate must exhibit a strong customer service ethic to provide first class support to exacting and high standards - £35k + attractive benefits!

DUTIES & RESPONSIBILITIES:

  • Answer phones, manage calendars, greet guests, and perform other general administrative tasks for professionals as assigned.
  • Assist the Corporate Services team with ordering all the office, kitchen and bathroom supplies for the office, reconciling delivery notes with invoices and processing invoices for payment.
  • Processing all Corporate Services invoices and expenses (also complete expense reports for Global Technology and other Infrastructure teams during extended assistant absences)
  • Report anything in need of repair or replacement to the Office Manager and keep a log in the ticketing system. Liaise with maintenance contractors as directed.
  • Assist with new hire administration including setting up taxi accounts, meal ordering service, travel and expenses
  • Update various Corporate Services trackers such as BA loyalty tracker, budget tracker for Office Manager to monitor cost expenditure and cost savings
  • Special projects to support various Corporate Services strategic and operational initiatives
  • Undertaking any necessary additional Corporate Services administration work.
  • Works in cooperation with other Assistants to cover phones and provide full admin cover when another assistant is absent.
  • Ad hoc cover for reception when the Receptionists are on holiday or out of the office.

QUALIFICATIONS/SKILLS & KNOWLEDGE REQUIREMENTS

  • Degree educated or equivalent.
  • Ideally, 3 - 5 years' experience in Corporate Services/Facilities related role; if not then at least have experience in a corporate environment as part of an operations team
  • Exceptional work ethic, with strong values and principles
  • Ability to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize competing demands and meet deadline
  • A customer services, positive, can do attitude is a must
  • Experience with Windows 10/Office 2016 is advantageous as we have recently upgraded
  • Excellent analytical ability is required in order to find solutions to various administrative problems, and prioritize work.
  • Must have high level of interpersonal skills to handle sensitive and confidential situations.
  • Position continually requires demonstrated poise, tact and diplomacy.
  • Ability to work on own initiative to resolve issues.
  • Work requires continual attention to detail, establishing priorities and meeting deadlines.
  • Team oriented and collaborative attitude is a must.

RMS concentrates on matching the chemistry between people. To do this you need to know your candidates and your clients on a different level.