Part-time Front of House & Office Assistant

Job location
London
Job type
Permanent - Part-Time
Salary
up to £15k
Reference
7985
Job description

Brilliant Part-time Front of House & Office Assistant for a lovely property planning client! Up to 3 days a week, up to £25k (full-time salary) DOE!

Salary is pro rata, therefore for 2 days a week it will be £10,000 PR and for 3 days a week it will be £15,000 PR.

Principle Accountabilities:


Front of House

* Opening the door and welcome clients.

* Manage switchboard, includes answering phone, transferring calls and taking messages.

* Keep reception area tidy.

* Keep area behind reception tidy.

* Liaise with main Ingeni reception and coordinate fire drills.

* Book couriers and taxis.


Meeting rooms

* Book meeting rooms for colleagues.

* Responsible for ensuring that tea, coffee and biscuits are provided for all external meetings.

* Organise lunch for meetings when required.

* Ensuring that the meeting rooms are kept tidy ie keep tidy after each meeting, wiping down meeting room tables after each meeting.

* Ensure audio equipment is working and available for all meetings.

* Ensure that each meeting room has water and glasses available.

* Ensure that each meeting room has notepads, pen/pencils available and that they are replaced when necessary.

Kitchen

* Responsible for ensuring that the kitchen it kept tidy and the worktops clean.

* Load/unload dishwasher when necessary with crockery which is left in kitchen.

* Ensure that all Tea/Coffee/Sugar pots are full.

* Ensure that Kitchen roll is provided in the Kitchen.

* Clean the Coffee Machine each evening.

Office

* To assist with the PA's day to day administration tasks such as expenses, timesheets etc…

* General typing, printing, photocopying, binding and scanning.

* Filing as required.

* Keep company contacts up to date.

* Monitor, screen and direct emails from the shared comapny inbox.

* Archiving, and liaising with the archive company.

* Ensure that there is sufficient stationery and to reorder when required.

* Responsible for ensuring that the planning encyclopaedias are filed and kept up to date.

General

* Monitor and maintain office printers by ensuring that they are full with paper. Also keep paper trays by the printers filled with headed, continuation, labels etc.

* Office amenity - Make sure that there is sufficient tea/coffee/biscuits/toilet rolls/Kitchen rolls/dishwasher tabs etc. available and order from supplier when necessary.
Post
* Open all post and distribute.

* Frank all post.

* Take to post office.

The successful candidate will...


* Having a professional appearance and demeanour at all times.

* Bright personality and ability to work as part of a team is essential but with the ability to work on own initiative and take responsibility where necessary.

* Honest and trustworthy.

* Reliable.

* Time management skills.

* Ability to work accurately and to a high standard (and while under pressure).

* Excellent verbal communication skills with a good telephone manner.

* Organised.

* Computer literate, with keyboard skills and confident using Microsoft Office; Outlook, Word, PowerPoint and Excel.

This is a fantastic opportunity to further your skillset within an admin role as an Administrator while working within a great team. If you are interested in the role please don't hesitate to apply.

RMS Recruitment has been recruiting in central London for over 17 years. We work with a broad range of industries from luxury brands to finance houses and recruit for secretarial/administrative positions. If you are looking for a new role or are looking to recruit within your own company please don't hesitate to get in touch!