Personal Assistant

Job location
London
Job type
Permanent - Full-Time
Salary
up to £50k
Reference
7940
Job description

Personal Assistant

Assistant to support five Private Equity professionals in an alternative investment firm based in London.

Duties and Responsibilities:

  • Extensive diary management with ever changing, busy schedules
  • Arranging and preparing travel itineraries weekly
  • Answer phones, greet guests, and perform other general administrative tasks for professionals as assigned
  • Schedule conference rooms for professionals, work with Reception and Corporate Services staff to prepare meetings for team, including catering requirements
  • Allocate expenses for professionals
  • Set up conference calls, and work with IT Department to set up Video Conferences
  • Book couriers as necessary
  • Printing and binding of presentations as required
  • Work in cooperation with the other Private Equity Assistants to cover phones and provide full administrative cover when the other Assistant is absent
  • Works in cooperation with other Assistants to cover phones and provide full admin cover when another assistant is absent
  • Performs other related duties as required and assigned
  • Work within teams on special and nonrecurring and ongoing projects (both ongoing and specific initiatives)

QUALIFICATIONS/SKILLS & KNOWLEDGE REQUIREMENTS

  • Degree educated or equivalent
  • An excellent command of the English language
  • Exceptional work ethic, with strong values and principles
  • Self-motivated and able to work under pressure and meet tight deadlines
  • At least 5 years' experience in a similar fast paced environment
  • Experience with Windows 10/Office 2016 is advantageous
  • Excellent analytical ability is required in order to find solutions to various administrative problems, and prioritise work
  • Must have high level of interpersonal skills to handle sensitive and confidential situations
  • Position continually requires demonstrated poise, tact and diplomacy
  • Fluent in French (written and spoken) preferred but not essential

If you think you are suitable for the job, please do not hesitate to apply! RMS is a well-established recruitment agency based in London and specialising in administrative/secretarial roles. We have over 18 years' experience recruiting for both creative and corporate industries and would love to help with your search!