Personal Assistant

Job location
London
Job type
Contract - Full-Time
Salary
up to £40k
Reference
7788
Job description

Luxury Interior Design Company requires a Personal Assistant to support the Head of Finance, paying up to £40k! You will be covering the current PA who will be leaving on matermnity leave - 10 Month Contract.

THE JOB ROLE

PA support:

  • Streamline day to day workload for Head of Finance, allowing time for new projects
  • Compose and prepare internal/external correspondence in addition to maintaining, answering and routing correspondence not requiring Head of Finance's attention
  • Build excellent relationship with all internal contacts and key external companies/clients
  • Proactively manage and maintain diary and appointments, ensuring effective use of time and preparation of papers and information in advance
  • Filter incoming email and post; sorting, redirecting and taking action as appropriate:
  • Receive visitors and be the first point of contact for all Departmental Queries
  • Answering, screening calls and handling queries
  • Delegating work in the Head of Finance's absence
  • Attending meetings on your Head of Finance's behalf
  • Organising meetings
  • Organising travel, preparing travel itineraries and collating related expenses

Administration:

  • Preparing packs and documents for board meetings and any other meetings
  • Extensive use of Microsoft Excel creating and amending spreadsheets
  • High quality and timely execution of minutes
  • Taking dictation, writing reports, executive summaries and newsletters
  • Preparing presentations after briefing
  • Managing and reviewing filing and office systems
  • Work closely with other PAs within the business
  • Create and maintain all files relevant to Head of Finance
  • Input and maintain internal databases

ESSENTIAL CHARACTERISTICS

Skills and Attributes

  • Advanced Microsoft suite skills with the ability to draft own correspondence
  • High level of accuracy and attention to detail
  • Excellent organisational skills,
  • Clear and concise written and oral communication skills
  • Ability to work within all established structures and templates
  • To be an Ambassador for the company values (Humility, Integrity, Agility)

Personality traits

  • Client focused with the ability to go the extra mile
  • Flexible and adaptable to meet business needs
  • Confident and outgoing
  • Sense of humour
  • The ability to see a task through to conclusion
  • To be proactive and forward thinking with ability to remain calm under pressure
  • Common sense approach to problem solving
  • Ability to work without supervision
  • Excellent organisational skills and thorough approach
  • Excellent interpersonal skills
  • Ability to prioritise effectively
  • Self motivated
  • Discrete
  • Efficient
  • Initiative and 'can do' attitude

Qualifications and work experience

  • Graduate or equivalent would be desirable
  • Prior PA experience in a creative industry
  • Prior finance experience

PAY AND BENEFITS

  • Competitive salary available depending on level of experience - £30-40
  • Hours 9:30-5:30pm - Monday to Friday
  • 20 days annual leave pro rata
  • Lunch will be provided