Music Secretary

Job location
London
Job type
Permanent - Full-Time
Salary
up to £19k
Reference
7758
Job description

A passionate music enthusiast needed for Music Secretary role within a beautiful Independent Day & Boarding School, located in London, paying £19k!

As Music Secretary you are responsible for overseeing the smooth running of the weekly schedule of all ensembles and groups. As well as the internal organisation of the Department's concerts, working with both staff and pupils to raise the profile of extra-curricular music making at the school. You will be reporting to the Music Administrator.

Job Description

  • Managing rooming allocations and room booking system for all Music Dept fixtures
  • Coordinate day-to-day allocation of rooms within Music Department and manage the foyer's electronic screen system.
  • Take and publish minutes from weekly departmental meeting
  • Organise (practical and theory) examinations including aural classes, and associated stewarding and update online system with results
  • Responsible for the collation of Department's inventories
  • Maintain and update departmental inventory of keys
  • Manage allocation of music lockers
  • Update departmental handbook
  • Update Junior Colleges List
  • Prepare the termly music diary and disseminate
  • Oversee liaison with The School's Choral Society
  • Provide the Music Administrator with general admin support e.g. disseminating information to Visiting Music Teachers (VMT's)

Visiting Music Teachers:

  • Organise VMT parents' evenings (presently Election Term x 2)
  • Manage VMT report system, checking completion of all instrumental reports

Instrumental Ensembles:

  • Process allocation of pupils to ensembles (including theory classes) and to ensure music database is regularly updated
  • Coordinate assessments for incoming Fifth and Sixth Form
  • Manage and develop the ensemble section of the database including the production of termly registers and to input information from these daily onto database
  • Oversee automated notification system and keep record of pupils who miss instrumental lessons/ensembles and daily email those who are absent from ensembles
  • Communicate with wider school staff to deal with problems/clashes as they occur in relation to ensembles
  • Monitor all Music Award holders, including lesson attendance/ensemble participation/solo contributions and to check they are correctly listed on Music Online system at start of academic year
  • Ensure Intranet database has accurate record of all pupils' current achievements/standard
  • To liaise with Director of Music and Heads of Sections with regard to resources (e.g. provision of repertoire) for ensembles

Concerts / Events:

  • Organise in-house concerts (e.g. Ensembles, Chamber Music, House, Soloists, Concerto, Leavers, Summer)
  • Produce publicity and programmes for in House concerts/events as well as St Johns Smith Square and the Barbican with the assistance of the Gap Year student
  • Organise pupil-related logistics for all large-scale concerts and events e.g. Barbican, St John's etc.
  • Assist the Music Administrator with the organisation of ticketing for large scale events
  • Organise and administrate the School's entries for a National Chamber Music Festival
  • Attend 6 large concerts/events per year, as agreed in advance, often in capacity of Front of House (i.e. St John's Smith Square, Barbican, 2x Ensembles, Leavers, Summer)

This Job description is not exhaustive and the Music Secretary may from time to time, be required to take on additional tasks that are suitable to the role.

Key Skills:

Candidates should be able to demonstrate the following skills:

  • An enthusiastic approach
  • Excellent verbal and written communication skills
  • Flexibility
  • Organisational and problem solving skills
  • Good time management with the ability to work under pressure and prioritise as necessary
  • Ability to work as part of a team as well as working on own / using own initiative
  • Proficiency in Microsoft Office (word, Excel, Publisher)

All members of staff working within the School are expected to behave with a high degree of professionalism.

This role is subject to a probation period of 6 Months

Hours of Work:

08.30am to 4.30 pm Monday to Friday during term time (35 weeks per year). The Music Secretary will additionally be required to attend large-scale concerts / events, involving evening hours, most likely in the capacity of front of house. In addition, the Music Secretary will be required to work one day before and one day after each of the three terms (an additional 6 days in total).

Holidays:

This post is term time only; therefore the post holder is entitled to all school holidays with the exception of 6 days as detailed above

Salary:

£19,000.00 per annum

Additional Benefits:

Pension - Contributory Defined Contribution Scheme

School lunches; provided during term time

If you think you are suitable for the job, please do not hesitate to apply!

RMS is a well-established recruitment agency based in London and specialising in administrative/secretarial roles. We have over 18 years' experience recruiting for both creative and corporate industries and would love to help with your search!