Executive Assistant

R E Q U I R E M E N T S / E X P E R I E N C E

• Demonstratable experience as an Executive Assistant at C-Suite level
• Experience within the luxury goods sector is a preference but not essential.
• Excellent Microsoft office skills
• Outstanding organisational and time management skills
• Excellent verbal and written communication skills
• Experience managing a busy growing office
• Ability to juggle multiple priorities, calendars and individuals needs within the team
• Energetic team player with a friendly positive attitude
• Great attention to detail and highly motivated
• Experience minute taking
• Discretion and trustworthiness: you will often be party to confidential information
• The ability to be proactive and take the initiative
• Presentation skills and customer services knowledge

R E S P O N S I B I L I T I E S

• Act as the point of contact among executives, employees, clients and other external partners
• Act as the first point of contact for the London office and dealing with all correspondence
• Manage multiple executives' calendars and set up meetings
• Organising and help coordinate office/UK internal events
• Assist in preparing and managing presentations and decks
• Reminding managers/executives of important tasks and deadlines
• Typing, compiling, and preparing reports and correspondence
• Take minutes during meetings
• Managing databases and filing systems
• Maintaining procedures and administrative systems
• Liaising with staff, suppliers and clients
• Arranging for meetings by reserving rooms and securing refreshments.
• Managing inventory of office supplies, including stationery and multimedia equipment to ensure smooth office operations
• Always be on the lookout for and refer potential consignments

This list is not exclusive or exhaustive.