Executive Assistant

Job location
London
Job type
Permanent - Full-Time
Salary
up to £55k
Reference
19994
Job description

R E Q U I R E M E N T S / E X P E R I E N C E

  • Demonstratable experience as an Executive Assistant at C-Suite level
  • Experience within the luxury goods sector is a preference but not essential.
  • Excellent Microsoft office skills
  • Outstanding organisational and time management skills
  • Excellent verbal and written communication skills
  • Experience managing a busy growing office
  • Ability to juggle multiple priorities, calendars and individuals needs within the team
  • Energetic team player with a friendly positive attitude
  • Great attention to detail and highly motivated
  • Experience minute taking
  • Discretion and trustworthiness: you will often be party to confidential information
  • The ability to be proactive and take the initiative
  • Presentation skills and customer services knowledge

R E S P O N S I B I L I T I E S

  • Act as the point of contact among executives, employees, clients and other external partners
  • Act as the first point of contact for the London office and dealing with all correspondence
  • Manage multiple executives' calendars and set up meetings
  • Organising and help coordinate office/UK internal events
  • Assist in preparing and managing presentations and decks
  • Reminding managers/executives of important tasks and deadlines
  • Typing, compiling, and preparing reports and correspondence
  • Take minutes during meetings
  • Managing databases and filing systems
  • Maintaining procedures and administrative systems
  • Liaising with staff, suppliers and clients
  • Arranging for meetings by reserving rooms and securing refreshments.
  • Managing inventory of office supplies, including stationery and multimedia equipment to ensure smooth office operations
  • Always be on the lookout for and refer potential consignments

This list is not exclusive or exhaustive.

Date Posted: 21/06/2022

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