Office Manager

Job location
London
Job type
Permanent - Full-Time
Salary
up to £40k
Reference
19840
Job description

Office Manager role at collaborative and growing international Investment Management firm! Great culture and staff retention rates. £30-40k

Role: Office Manager

Salary: £30-40k DOE + great benefits including equity options

Start date: ASAP

Hours: 8.30am - 6pm

This is a company where everyone mucks in and they have a tight knit admin team of 6 currently. The London office has been growing at a rapid rate despite Covid and they have hired 23 people in the last 2 years. They currently stand at 70 in London and 750 in US, plus an office in Singapore, so it is a very exciting time to join.

Office Manager Duties:

  • Front Desk duties: meet and greet, answering calls, meeting room management, post & couriers etc.
  • Manage office supply inventory, purchasing and vendor escalation
  • Manage outgoing mail, including stamps and/or label creation
  • Colleague onboarding / off boarding (access and parking, for example)
  • Colleague seating and move coordination
  • Building documentation (contacts, maintenance, lighting, safety, furniture, photos)
  • Space maintenance (carpets, glass, furniture, dishwasher, plant maintenance)
  • Property management relations (work permits, elevator usage, HVAC, cleaning / housekeeping)
  • Emergency and safety processes (first aid, AED, emergency processes / evacuations)
  • Support of capital projects involving renovations and/or office moves
  • Assistance to Global Head of Security as needed
  • Work with IT to maintain server/office IT upgrades
  • Develop and maintain vendor relationships
  • Create menus and place catering orders
  • Keep shared colleague space/kitchens stocked with snacks and drinks at all time
  • Coordinate internal and external events
  • Coordinate and assist with office events/celebrations
  • Maintain credit card for office related expenses and prepare monthly credit card reconciliations
  • Order gift/meal delivery for clients and colleagues
  • Create and maintain documentation of office procedures
  • Assist with other audits and projects as needed

Job Requirements for Office Manager role:

  • 2+ years of experience serving as an Administrative Assistant
  • Bachelor's degree preferred
  • Must be highly organized, efficient and a problem solver
  • Have the ability to work independently and proactively on requests
  • Flexibility to manoeuvre through multiple deliverables with varying deadlines in a fast-paced environment
  • Superior written and verbal communication skills
  • Maintain the highest standards of professionalism when interacting with clients, colleagues, and vendors
  • Exhibit excellent client service skills, manage deadlines well and pay close attention to detail
  • Strong working knowledge of Microsoft Office; Salesforce or similar CRM system knowledge a plus

This Office Manager role includes a comprehensive package of benefits for full-time employees in addition to 24 days holiday per calendar year.

If you fulfil the requirements and are interested in this role, please visit www.rmsrecruitment.com to find out more or speak to our consultants.

Date Posted: 10/01/2022