Client Team Assistant

Job location
London
Job type
Permanent - Full-Time
Salary
up to £26k
Reference
19774
Job description

Responsibilities:

Diary Management across your accounts:

  • Scheduling all external and internal team meetings & sending diary invites
  • Adding agenda notes if required and confirming attendees
  • Arranging Video links, room bookings, approvals, or refreshments as required
  • Supporting with VC/IT set-up for F2F client meetings
  • Printing, binding and scanning as required

Organising travel and entertainment:

  • Scheduling any domestic and international travel for the team
  • Booking hotels for internal team, clients or journalists as required
  • Managing logistics around dinners or drinks with the client teams

Diarising & keeping a track of all important dates for each team:

  • This includes: FY results, Interim results, quarterly announcements, CMD, Annual reports, board meetings.
  • Sector specific news hooks or important dates that impact on the team e.g. Black Friday, campaign launches, any political announcements.
  • Knowing key milestones or personal dates for clients and sending gifts/cards as appropriate e.g. birthdays, anniversaries, sickness, condolences, retirement, etc.

Client team updates:

  • Checking the client team details are correct and that nobody needs adding / removing or updating.
  • Ensure that their marketing preferences are captured - signing them up to events or mailings as requested.

Events management for client/journalist networking:

  • Booking venues, reviewing menus, seating arrangements
  • Send/track all event invites and schedule reminders
  • Liaise with third-party vendors on behalf of client

Other Ad Hoc work if required, working alongside AEs:

  • Assisting with the preparation of meeting documents - Agendas, results day materials, meeting minutes, LofE etc.
  • Supporting with external mail outs and deliveries
  • Occasional production support e.g. Design or video requirements
  • Liaising with external suppliers to source things as required
  • Supporting the account executives / senior account executives with media coverage reporting

Date Posted: 12/11/2021