Office Manager

Job location
London
Job type
Permanent - Full-Time
Salary
up to £55k
Reference
19744
Job description

Our award-winning Interiors client is looking for a proactive, financially-minded and highly organised Office Manager to join their small and busy team in South West London. Up to £55k DOE!

*Please note this role is based in the office full-time.*

Office Manager Responsibilities:

  • Overseeing Office IT issues
  • Supplier and contract management
  • Ordering all office supplies (kitchen groceries and stationery etc)
  • Managing various storage units both on and off-site
  • Welcoming guests to the office including meeting room preparation
  • Handling any new enquiries via email or phone
  • Managing Post office accounts and sorting daily post
  • Organising office travel - booking trains, flights, visa's etc. for staff
  • Making sure office subscriptions are up to date and maintained
  • Managing office calendar making sure it's up to date with appointments and key dates
  • Reviewing and renewing company insurance policies including: health, dental and company
  • Liaising with the office building management company on any matters which arise
  • Covering the PA when required

HR/Health & Safety:

  • Undertaking day to day HR responsibilities including recording holidays, sickness, absences etc.
  • Handling recruitment management including advertising jobs and interviewing
  • Onboarding new employees and handling all related paperwork
  • Employee's health & safety and risk assessments
  • Liaising with external HR company for annual review and ensuring all the H&S requirements are met
  • Conducting regular staff reviews and monitoring employees well being
  • First Aider

Finance/Admin:

  • Managing petty cash and staff expenses
  • Reconciling Business Credit Cards
  • Managing the international VAT and supervising domestic and international VAT returns
  • Approving, processing and monitoring office invoices
  • Reporting on end of month P&L and updating CEO
  • Liaising and supervising external Bookkeeping company
  • Making invoice payments and bank reporting
  • Purchasing and making foreign currency payments in line with project schedules
  • Attending weekly catch up with external bookkeepers
  • Overseeing job sales spreadsheet to ensure all invoices are paid on time

Client Projects:

  • Preparing and issuing company project contracts and correspondence with solicitors and clients
  • Monitoring client payments/outstanding payments and client emails in regards to late payments / statements
  • Monitoring project finances and budget including cross checking bank statements against project charges
  • Handling project closures, including cross checking charges against invoices

Office Manager Skills Required:

  • 5+ years in managerial role
  • Very detail orientated and comfortable with financial processes and documents
  • Strong sense of initiative with ability to work to deadlines
  • Self-motivated and independent worker
  • Excellent communication skills
  • Discreet
  • Happy to assist in all aspects of the business
  • Polished appearance with a highly professional manner coupled with a friendly, sunny disposition
  • Full driving license is preferable
  • Proficient in MS Office, Apple
  • Knowledge of QuickBooks and EstiPC would be preferable

Hours:

Monday - Friday 9am - 6pm

If you have the required skills for this meaty and exciting Office Manager role, please send your CV to RMS Recruitment today!

Date Posted: 13/10/2021