Receptionist/Team Assistant

Job location
London
Job type
Permanent - Full-Time
Salary
up to £32k
Reference
19663
Job description

Candidate Information

This boutique investment company in london is looking for a Receptionist and Team Assistant on a full time basis. The company are in financial services so experience in the industry will be helpful but not necessary. The successful candidate will be organised, bright and efficient. They will have excellent attention to detail and a good telephone manner. They will combine the ability to present a professional image to clients and outside contacts with a flexible and proactive approach to their work. As it is a small company, the successful candidate must be willing to assist with tasks not included in the job description as and when the need arises. The salary is £28-£32k DOE.

Key Responsibilities for the Receptionist role:

  • Meet & greet external visitors
  • Provide refreshments for meetings
  • Telephone switchboard
  • Ordering stationery and kitchen supplies
  • Contact database maintenance
  • Maintenance of research pack library, including filing & stripping down old packs
  • Circulating Broker invitations and IPO documentation
  • Office filing and scanning
  • Assisting with ad hoc requests from other managers
  • Distribution of post, faxes and any deliveries
  • Management of meeting rooms, reception area and kitchen
  • Assisting with Facilities maintenance
  • Adhoc admin requests
  • Supporting Portfolio Managers
  • Arranging meetings / Diary management
  • Putting together research packs for Portfolio Managers containing information such as company reports, broker notes & press releases
  • Travel arrangements/itineraries, meeting spreadsheets and company map databases
  • Covering other members of the team

Skills / Qualities for the Receptionist/Team Assistant role:

Necessary:

  • Well presented with good telephone manner
  • Organised with good attention to detail
  • Proactive, flexible and friendly with a sense of humour
  • Good knowledge of Microsoft Word and Excel

Date Posted: 15/07/2021